Business Reources

Thriving Amid Uncertainty

Globalisation, technology and innovations are rapidly changing the way dentistry is perceived, performed and understood. Of course this opens doorways to better and more enhanced ways of doing things but it also creates a more complex world with uncertainty and confusion.

We are generating and dealing with more information than ever before. There are now so many choices available for the principal dentist as to how business should be conducted that it often leads to stagnation or ineffective decision-making. This further fuels frustrations and inefficiency.

So, how do you survive and thrive amid this complexity? How do you sort signals from noise and focus on the opportunities that matter most?

In my experience as a business coach I have noticed how many dentists have stumbled and struggled. In response to a changing world they create an overabundance of processes, layers, key performance indicators and other internal mechanisms. This organizational mishmash fails to address the complexity they face or the fundamental elements of core business strategy.Just because the world is becoming more complex, organizational structures and processes do not need to follow suit.

Developing creative solutions to complex challenges

In my opinion, there is really only one possible answer that can address this problem and that is through Entrepreneurial Leadership (EL). This is where there is structure but no fixed priority. The Entrepreneurial Leader will always have his or her eye on the main objective at task but will also develop the flexibility to foster creative solutions to these complex challenges in everyday practice.

There are 3 key areas to re-focus on during uncertain times:

  1. Vision.

This is how you see your future for both entry and exit from your business. This is the “dream” that you want to achieve. The questions to ask are – Are you on track? Does the change facilitate or hinder your progress? How can you convert it creatively into an opportunity?

  1. Financial Model.

This is where you establish clear metrics that you can track, record and evaluate to achieve your goals and ultimately, your Vision. As long as your solutions are keeping you in line with your estimated financial goals you should be ok. If they are not then you need to re-evaluate where the holes in your business operations need to be plugged in.

  1. Leadership.

There are two aspects to consider when understanding Leadership:

  1. How to work “on” your Team – This is where you establish leadership skills to inspire and motivate your Team to follow you in achieving your Vision. It is the art of getting others to do the things you need them to do because they want to do it.
  1. How to work “in” your Team – This is where you establish protocols for improvements within your Team. This can include management systems, practice team agreements, increasing skills and training and meetings for proper business function. It helps to create true Teamwork – a committed group of individuals working cohesively towards a common set of goals. However, the key here is to establish the correct priorities to make the creative solutions occur. This means that decision-making from the EL needs to become more fluid than restrictive.

What we want…

We want our practice to be operating at optimal strength. We want our Team to possess a deep and intuitive understanding of the strategy, common objectives, and vision of our practice. Thus enabling each individual to know what to do and where to focus. Managers spend their time doing and leading rather than sitting in meetings. The Team are excited about coming to work because their leaders encourage experimentation, initiative, innovation and completion.

In short, rather than commanding and controlling, a leader favours fluid-decision making. Rather than setting detailed strategies and goals, they impart a dynamic directional vision for their employees to follow. Rather than leading from the top through hierarchy, they institutionalise leadership throughout their practice thus thriving amidst uncertainty.

 

The Power of Observation

When it comes to establishing premium service and care in top practices how we behave in the business environment is as important as how we communicate to one another. In fact, our actions can either be productive or remain stagnant. If they contribute towards the success of the business then collectively the practice will do well. However, if our actions are never changing for the better or remain flatlined, then the business can suffer. I feel that much of success in business has to do with the power of observation as described by the Hawthorne Effect.

The term “Hawthorne Effect”, coined by psychologist Henry. A. Landsberger in 1950, refers to our social environment and our actions. He reviewed some experiments that were carried out at Hawthorne Works, a Western Electric Plant outside Chicago between 1924 and 1933. In efforts to increase productivity among the workers, the company spent years tweaking and altering factors such as lunch hours, pay schedules and level of lighting. Workers predictably became more productive when the lighting was brighter. Reviewing the data decades later, Landsberger concluded that workers increased productivity because they could tell there was an interest in them and how they worked. He defined the Hawthorne Effect as a short term improvement in performance caused by observing workers. In other words, people change their behavior when they think others are watching.

Today, the Hawthorne Effect phenomenon is as pertinent as ever, for example, as with social media. There are billions of us on Facebook, more than a quarter billion on Twitter, and hundreds of millions on Pinterest, Google+ and other networks. Smart phones allow us to continuously plug into our social media audience. Never before could we so quickly and easily share our behavior with others and get the opinion of scores of people who are “observing” us. Perhaps leading to modified behavior.

The Hawthorne Effect if used correctly can also be applied to the business of dentistry especially in leadership of our teams. Team members seem to take on more productive behaviours and work harder if they feel that there is some measure of authority observing their actions and daily work quality.

There are several strategies that can be used to improve and enhance teamwork by using the power of observation. This will contribute to improved team performance and better quality of care.

 

Tips on applying the Hawthorne Effect:

–      Regular individual team appraisals are important to make it known that managers are observing how well the team are working. Those team members that feel that there is really no one there to oversee how well they work may very easily slip into a comfort zone where they are not as productive as they could be.

–      Regular team meetings on improving the quality of care given by the team in their various roles becomes critical to maintaining productivity and staying ahead in business. Team members need to understand what is important to the practice principal. This helps them to understand what is expected of them.

–      Regular observation walks through the practice observing the team going about their business. Noting discrepancies or incorrect tendencies can have a huge impact on establishing positive employee behavior. The team needs to know that managers are not just confined to their offices but are observant in noting the efficiency of the operating systems of the practice. Here the manager will be observing things like correctly running processes, adherence of practice rules and that the team are following the practice systems as trained. This also allows managers to highlight what elements are working and which are not. Thus contributing to increasing practice productivity.

–      Accentuate the positive. As Ken Blanchard explains in his book “Whale Done”, catch your people doing the right things and applaud them for it. Appreciate your team when they do things correctly and/or redirect their behavior when they do things incorrectly. As such they will be able to make a shift in their actions, collaborate in a better way and be encouraged towards the required behavior. This fosters repetition of such behaviours thus leading to increase of productive behaviours.

Keeping in touch by careful observation with the realities of every day business in your practice can help to enhance systems and functions. It will help to also highlight the unmet needs of your practice and team. Thus facilitating better leadership and the results achieved.

How to help your employees stay

Creating a highly productive business is more about effective leadership than it is about simply following operational systems alone. An important part of leadership is about understanding why your employees choose to stay with you or why they would choose to leave.

 

Staff retention is a fundamental factor in business growth, as it can become an expensive process of repetitive training and adaptation. Not only this but practice growth is often stagnated when new team members adapt to your practice culture and “the way you do things” in your practice. So how does one go about keeping their staff turnaround low?

 

A major consideration is that employees don’t usually leave the company; they tend to leave the managers that go along with that company. According to the Office of National Statistics, the average tenure of an employee in the UK is now only 2-4 years.

 

What does this mean? Are managers doing a bad job of engaging and retaining their people?

 

Wherever the governmental statistical trends are heading the ability to engage and retain talented employees remains a critical skill for most practice managers and practice owners.

 

Here are a few strategies to help develop staff retention skills:

 

  1. Vision.

Successful principals sell their employees on a vision of the future for their company. Most team members don’t usually come into the practice each day and crave to hit your financial targets. In fact, most of them don’t really understand the implications of them. Very often dentists tend to confuse financials with Vision. One thing to understand here is that the Vision drives the financials and not the other way round.

 

As an example, Walt Disney painted a compelling Vision of a future where he saw a place – Disneyland – where both adults and children could play together. However, its all very well having a dream but how do your team connect to this Vision. How to they become part of its construction and its realisation? How does the team make your Vision theirs?

 

It is important to realize that only if team members feel that they are a part of the big picture will they be able to generate enough drive to participate with the correct attitude, attributes and motivation.

 

  1. Mission.

The Mission is what allows the team to be able to connect to the bigger picture.

 

The best workplaces give their employees a sense of purpose helping them to feel as if they belong and that they can make a difference to that organisation.

 

The Mission tells the employee that they are an important piece of the bigger jigsaw puzzle – that their role is vital. It also explains the practice ethos.

 

Successful companies and also successful mangers understand that business strategies may change often but a Mission changes very rarely.

  1. Empathy.

Take the time to listen to your people. They should leave a conversation believing that you will take whatever actions that may be helpful to that situation. If you can’t then at least you can explain why nothing can be done.

 

By having an “open door” policy whereby team members can come to you at any time leads to the team feeling that they have an important contribution to make to the practice. This should not only be encouraged but also rewarded with appreciation.

 

  1. Motivation.

I do advocate a bonus structure within a business. However, motivation should not be solely based on achieving targets. It should be more about internal gratification and audience applause rather than simply monetizing your relationship with your team.

 

There are essentially two types of motivation. The first is Extrinsic-based motivation which includes a bonus scheme, financial rewards, gifts or even disciplinary actions. The other is Intrinsic-based motivation where internal desires are created to do a good job for personal satisfaction. The latter is often created when people feel they are important to an organization and feel valued. This importance can be given by recognition of a team member’s efforts and initiatives. Then by entrusting them with more of the same kind of work to help build on their talent. This makes them feel “noticed”.

 

Experience will dictate that financial compensation is not sufficient incentive to engage and retain top talent and drive high performance.

  1. Future Opportunities.

 

Most people are looking for career advancements over anything else. Otherwise “inertia” tends to set in leading to boredom and frustration in a job. Especially when they see team members from other companies moving up to the next level.

 

Many practice managers and principals do not hold regular performance reviews. And even if they do, team members are often confused and don’t entirely understand how to move either horizontally or vertically in the company. Clarity of opportunities available to employees and how to attain them can do wonders for team morale and motivation.

  1. Fun.

In order to attract, engage and retain your top talent you need to try to blur the line between work and play by reinventing how your team perceives “work”.

 

One way is to give the team freedom to use their own initiative – to create what I call DRI’s or Directly Responsible Individuals for any particular department in your practice. This way they become committed leaders in their own right establishing mutual respect for one another. This also eradicates the “blame” culture.

 

Also, it goes without saying I should think that team bonding events and outings will also help to cement the fun in a practice. The key is to make work fun and flexible.

 

Summary

It is the team that drives successful practices. Therefore the correct leadership of your team is essential. This involves nurturing and encouragement as well as inspiring and motivation. People should want to follow you because they believe in what you all, as a team can transpire to achieve.

5 Serious Mistakes Leaders Make

It is true that mistakes provide the grounds for sound learning. However, it is still better if you can learn from the experience of others and not make critical mistakes to begin with – especially when their impact is detrimental to the success of your practice. Misunderstanding leadership is one of those big mistakes that can easily be avoided with a little guidance.

So what do we strive for when we talk about leadership? My favourite definition is: “Leadership is the art of getting someone else to do something you want done because he/she wants to do it.”

Leaders help themselves and others to do the right things. They set direction, build an inspiring vision, and create something new. Leadership is about mapping out where you need to go to “win” as a team or an organization; and it should be dynamic, exciting, and inspiring.

However, there are some common mistakes that I see being repeatedly made. The following are in my experience 5 of the biggest leadership mistakes: Read More

The Real Job

At some point in your dental career you realized that you want to do more dentistry, better dentistry and more full complete dentistry. You realize that you want to make a difference to someone’s life? You want to make that positive impact in the way a person see’s life.

You know that you can achieve this significance with the comprehensive and complete dentistry that turns an ordinary unhealthy mouth into a functional healthy and aesthetically beautiful mouth. However, you also know that gaining an acceptance for simple single teeth dentistry is very different to gaining acceptances for a fuller comprehensive treatment plan. A fuller comprehensive treatment plan is often more complex and requires more consideration and time in planning and execution of the plan.

Read More

Are your eggs all in one basket?

A Happy Easter to you all.

Having been overwhelmed with many chocolate Easter Eggs this year (not complaining), it made me think about how we compromise ourselves in business. Are we compromising ourselves by putting all our eggs in one basket? Are we over burdening our managers or ourselves?

You see Managers and business owners can often be swamped with too much to do and too little time to do it in. Even if they were to prioritize and use all the basic time management tools things can still end up being left on the backburner. This can cause undue stress to the manager and practice principal. However, it also has a greater detrimental affect directly to the business growth which becomes stagnated. When this happens the business slowly begins to decline. Read More

DWB working in close association with The Perfect Smile Advanced Training Institute